The following Asia Region Rules of Procedure shall be applied and interpreted in the light of the World Association's Memorandum, Articles and Bye-Laws. Where any apparent conflict arises, the Association's constitutional documents will take precedence over the Regional Rules.
MEMBERSHIP
1. Membership of the Asia Region-World Association for Christian Communication (AR-WACC) shall be those subscribers of the Memorandum and Articles of Association of the World Association for Christian Communication (WACC) who as Corporate Members and Personal Members, are entered in the Membership Register kept at the Registered Office of WACC, and who live within the countries of the Asia Region of WACC as determined from time to time by the Central Committee.
2. Such members shall be entitled to attend and in the case of a Corporate Member (through its representative) to vote at all General Assemblies of the AR-WACC, so long as all subscriptions or other monies due to, and payable from time to time by him/her/it to the AR-WACC have been paid. The procedure for voting shall be as Articles 23-25 of the Articles of Association of WACC.
3. The offices of AR-WACC shall receive and review applications from organizations for Corporate Membership in accordance with Bye-Laws 6-9 of the Articles of Association of WACC and nominate approved applicants of individuals for personal membership in accordance with Bye-Laws 10-12 of the Articles of Association of WACC.
A full report on all applicants/approvals and/or rejections shall be made at subsequent meetings of the Regional Assembly.
4. Membership of AR-WACC shall cease in accordance with Articles 7 & 8 of the Articles of Association of WACC.
PROCEEDINGS AT GENERAL ASSEMBLIES
5. Representatives of one-third of the Corporate Members shall constitute a quorum.
6. Voting procedures at a Regional General Assembly will be in accordance with Articles 23 & 25 of the Articles of Association of WACC.
ELECTION OF NOMINATIONS COMMITTEE
7. A Nominations Committee of three (3) persons shall be elected from the floor at each General Assembly to serve throughout the meetings and the Chairperson will serve till the commencement of the following General Assembly.
ELECTIONS
8. In accordance with Article 3 of the Bye-Laws of WACC, Asia Region shall elect four (4) Directors and an equal number of Alternate Directors to the Central Committee of WACC. Not more than three (3) Directors or Alternates shall be of the same gender.
9. Attention shall be given so that appropriate national and professional balances are maintained. Normally no more than one (1) Director shall be elected from any one country.
10. The General Assembly shall elect a Chairperson, a Vice Chairperson, a Secretary and a Treasurer who shall be the officers of AR-WACC and as such, shall be Directors of WACC.
The General Assembly shall also elect two (2) Officers-at-Large who shall together with the officers form the Executive Committee of AR-WACC for which no more than four (4) will be of the same gender.
The Chairperson, the Vice Chairperson the Secretary, the Treasurer and the Officers-at-Large shall not serve more than two consecutive three (3) year terms.
11. The Nominations Committee shall submit its report to the General Assembly and the General Assembly may accept nominations from the floor. A nomination will be valid if made by a Corporate Member present and seconded by another Corporate Member. Personal Members are eligible for election as Officers and as Directors to the Central Committee.
12. Up to two (2) consultants according to the special need of the Region, may be appointed by the Regional Executive at their first meeting. The number of such members shall be determined at each Regional meeting. They shall not be appointed for more than two (2) consecutive three (3 ) year terms.
13. A vacancy shall exist among the Regional Executive and/or the Directors to the Central Committee when:
A) A member resigns or dies
B) A Corporate Member disaffiliates from WACC
C) A Corporate Member replaces its designated representative.
Vacancies may be filled by the members of the Regional Executive of AR-WACC in consultation with the Chairperson of the Nominations Committee.
14. The Regional Executive shall be empowered to employ paid staff, full-time or part-time to assist in the smooth administration of the Region and implementation of the AR-WACC Executive's and the Assembly's decisions, provided that adequate funding is available and within approved budget limitations.
DUTIES OF THE OFFICERS
THE CHAIRPERSON shall:
1. Preside at meetings of the General Assembly and at meetings of the officers (Executive Committee).
2. Serve as the official representative of the Asia Region.
3. See that the activities of AR-WACC are administered according to the principles set forth in the WACC Articles of Association, Bye-Laws and Rules and Procedures of the Region.
4. Ensure the preparations and presentation of the Regional programs.
5. Report to the AR-WACC members at least twice a year on activities and decisions of the Officers and his/her concerns for the Region.
THE VICE CHAIRPERSON shall:
1. Assist the Chairperson in the fulfillment of his/her duties as delegated by the Chairperson.
2. Perform the Chairperson's duties when requested by the Chairperson, or when the Chairperson is unable to, because of absence, illness, or some other incapacity.
3. The Vice Chairperson also should be assigned some specific responsibility as decided upon by the officers.
THE TREASURER shall:
1. Keep an accurate accounting of all AR-WACC funds received and spent.
2. Keep the funds in a Bank or Banks agreed upon by the Officers.
3. Present an annual report in accordance with the same financial year as the WACC to the Regional members and at least a semi-annual report to the Officers and the London office.
4. Present an annual budget to the Executive and the Regional General Assembly when appropriate.
5. Shall have his/her books audited by the auditors chosen by the Officers.
THE SECRETARY shall:
1. Keep and accurate and understandable (to all members) minutes of all meetings of the Officers, including telephone and mail decisions of the General Assembly.
2. Be responsible for having news of the Region shared with members and London office by such means as:
a) A quarterly newsletter which shall include a summary of decisions made at all Officer's
meetings.
b) Articles for the CCA newsletter.
c) Articles for ACTION.
d) Any other means suitable.
3. Maintain schedules for project program submissions and advise all members accordingly.
4. Arrange for the effective, informed screening and processing of these projects.
5. Assist the Chairperson in every feasible way to keep the flow of information in the Region smooth, regular and helpful.
OTHER RESPONSIBILITIES OF THE OFFICERS shall include:
1. Assignment of specific tasks (portfolios) to alternates and other AR-WACC members as feasible.
2. Regular communications with each other and persons with assigned tasks so that the Christian Principles of Communication of the WACC are practiced amongst members of the WACC in the Region and with the whole WACC and London staff.
3. The alerting of the Region to challenging evangelistic, prophetic and diaconal opportunities.
4. The cultivation of amiable and cooperative relations with other Christian and secular media agencies in the Region.
5. An Executive meeting at least once a year.
THE GENERAL ASSEMBLY OF THE REGION
In order to carry out these various tasks, AR-WACC officers, Directors of WACC from the Asia Region and their alternates should be allocated specific areas of responsibility by the Executive.
1. In accordance with the Articles of WACC the members within the Region shall be organised as a Regional Association which may be a corporate or unincorporated body.
2. The General Assembly shall be the final authority and governing body of the Regional Association.
3. The Officers of the Region shall call a General Assembly of all members at least once in every three (3) years.
4. When a General Assembly is to be held, at least 120 days notice specifying place and dates of the meeting shall be given to all Regional Members. When specifying the minimum period of notice to be given for a proposed General Assembly it is recognised that information should be shared with members as early as possible, up to two (2) years before the proposed dates.
5. The proceedings of the General Assembly may be conducted in any language provided an English interpreter is available.
FUNCTIONS OF THE GENERAL ASSEMBLY
The functions of the General Assembly shall include:
a) the necessary administrative procedures covering matters of finance, election of Directors and Officers, the appointment of an Executive to serve between Assemblies, membership and general business.
b) identification of priorities in perspective and concerns in the Region in the context of the Christian Principles of Communication.
c) The preparation of Regional Programs.
d) Any matters referred to the Region by the Central Committee or the General Secretary of WACC.
e) The exchange of information relevant to various communications disciplines.
f) The promotion of the development of personnel for work within the various media.
g) Any other issues or proposals referred to it by members in the Region.
Dated: 1 November 1996